It’s all fun and games until someone loses an eye, so here’s some advice to make sure you stay within legal guidelines and don’t blind yourself (or anyone else) in the process of fundraising for ProjectScotland.
Health & Safety- It will be your responsibility to ensure your event is run safely. ProjectScotland cannot accept liability for any loss, damage or injury suffered by you or anyone else as a result of taking part in a fundraising event. You should complete a Risk Assessment to make sure that you have considered the safety of all your participants and attendees. Please contact us if you require a standard risk assessment form.
First Aid– If you need First Aid Cover you can contact your local St John Ambulance who can provide trained volunteers and staff for your event.
Insurance– Please seek to get adequate insurance for your event to cover any equipment for the safety of people taking part and ensure that third party suppliers have the same. If you are planning an event at home check whether your insurance covers you for Public Liability or if you are hiring a venue ask to see a copy of their Public Liability Insurance.
Alcohol Licences– If you plan to sell alcohol at your event you will need to apply for a Personal Licence from your local authority. Ensure you check with them before your event to be sure of the arrangements and timescales for applications. If you plan on giving alcohol as a prize you must not give it to anyone under the age of 18.
Public Collections- There are strict guidelines regarding public collections of charitable donations. Be sure to check with your local authority if you would like to hold a collection in a public or private location, the Institute of Fundraising has further advice on this here. Static collection boxes placed in shops and businesses do not need a license, but do need permission from the business owner and must be secure and tamper proof. To request a ProjectScotland collecting tin please email
Raffles & Lotteries- There are strict guidelines surrounding running a raffle or lottery as part of your fundraising for ProjectScotland. You may require a licence so be sure to check with your local authority before running a charity raffle or lottery. The Institute of Fundraising provides more comprehensive details here.
Food Hygiene- If you wish to provide food and drink at your event there are legal requirements that you will need to meet. Any food that is being supplied must comply with the Food Safety Act 1990, the Food Safety (General Food Hygiene) Regulations 1995 and other regulations applying to specific types of food. Regulations can vary from authority to authority so it is best to check with your local authority as you may also need to apply for a temporary event notice. To find out more about what regulations apply to your event, contact the trading standards or environmental health department at your local authority. The Food Standards Agency also provide information and guidance on safe food preparation and transport.
Children at your event-When organising a fundraising event you must abide by any relevant age limits imposed by legislation. Fundraising that involves children is subject to child protection laws and any person working with children should be vetted in accordance with the relevant child protection laws. If you want to use photographs of children from your event you will need written permission from their parent or guardian. If you are running a large outdoor event it is also a good idea to set up a family meeting point and think about a procedure for lost children.
Suppliers or Contractors– If you are using external suppliers or contractors at your event be sure to ask to see their public liability insurance certificates.
Use of ProjectScotland Logo & Materials- It’s a great idea to create your own promotional materials for your fundraising or event and it is important to make it clear that you are fundraising ‘in aid of’ ProjectScotland and that you do not represent it. We will provide you with a logo for you to use and this should be displayed alongside our registered Charity Number (SC035464) on all materials, print and online. We can also provide official sponsor forms and other downloadable materials available from our website.
Risk Assessment form- You should complete a Risk Assessment form to make sure that you have considered the safety of all your participants and attendees. Please download our ProjectScotland Risk Assessment form to help you. Download form here.